• All major international airlines have daily flights to Brasil.

• The dates of arrival and departure as well as flight numbers should be communicated directly to the Summit Working Group. Please use the required form (F 1A). This information should be forwarded (by post, fax or email), before April 30, 2005 to: 

Summit of South American – Arab Countries
Ministry of External Relations
Esplanada dos Ministérios - Palácio Itamaraty
70170-900 - Brasília - DF – Brasil
fax: (55-61) 323-4730
e-mail: aspa@mre.gov.br

• Authorities who plan to arrive in Brazil aboard private or military aircraft are required to fill out form F9 - AIR TRANSPORTATION OF FOREIGN AUTHORITIES IN PRIVATE PLANES FORM - (one per aircraft). Delegations must also inform as soon as possible the quantity of aircraft they will use. Form F9 must be sent (by post, fax or e-mail) before April 30 2005 to:

  Summit of South American - Arab Countries
  Ministério das Relações Exteriores
  Esplanada dos Ministérios - Palácio Itamaraty
  70170-900 - Brasília - DF - Brasil
  fax: (55-61) 323-4730
  e-mail: aspa@mre.gov.br

  Arrival on private or military aircraft must also be informed through form F9-A - (OVERFLIGHT AND LANDING REQUEST FORM) which must be sent to DSF-Ministry of Foreign Relations by fax (+55-61-223-4758) or e-mail (dsf@mre.gov.br) at least 96 hours before entry of Brazilian airspace. Participating countries with Military Attachés to the Brazilian Government can forward their Overflight and Landing requests directly to the Office Chief of Staff of the Air Force.

• The Heads of State or Government will be greeted by the Chief of Protocol. The formal meeting with the President of Brazil will take place in the moments that precede the Opening Ceremony of the Summit.
  

• A Diplomatic and a Military Liaison will be assigned to each Head of State or Government. They will assist the delegation and mediate its contacts with the agencies responsible for the Summit.

• Only the alightment of officials will take place at the Air Base. Loading, unloading and refueling will take place at the International Airport.
• Between the Air Base and the Airport, aircraft should, preferably, start up the engines and taxi, instead of being pushed.
• The Heads of State or Government, as well as the delegates that accompany them, will board in the motorcades from the V.I.P. Lounge of the Air Base. The vehicles of the officials participating in the Summit will not enter the Apron under any circumstances.
• In the case of the delegations which will use more than one private of military aircraft, only the Head of State of Government will land at the Air Base. The remaining aircraft will land at the Presidente Juscelino Kubitschek International Airport.
• Delegates that land in the International Airport will board their vehicles from a part of the Airport to be determined.
• Participants who arrive by international flights at the André Franco Montoro (Guarulhos, São Paulo) or Antonio Carlos Jobim (Rio de Janeiro) International Airports will be assisted with immigration and customs formalities.
• In order to facilitate the identification of delegates by airport authorities, all participants are recommended to use the special luggage labels that will be provided in due time.
  
• It is extremely important that the Embassies appoint a person who will be responsible for customs and immigration clearance.

Departures

• Should the Head of State or Government use two aircraft, they will not be allowed to remain in the Military Apron simultaneously. In order to take off with the reserve aircraft, it will be necessary to wait for the primary aircraft to taxi or to be pushed out of the Apron.
• It is extremely important that the Embassies appoint a person who will be reponsible for customs and immigration clearance.
• In the case of comercial flights, the security procedures related to the luggage will be determined by the air companies.
• The boardings of the Heads of State or Government, as well as those of the delegates that accompany them, will take place from the V.I.P. Lounge of the Air Base. Other delegates will board from a point in the International Airport to be determine